Effective July 1, 2025, the University of New Mexico will no longer require property tags for newly acquired computers, laptops, iPads, and tablets with a purchase value under $5,000. This change aligns with the New Mexico State Statute 12-6-10, which exempts items costing $5,000 or less from mandatory listing in annual inventories. Drones, however, will still require to be physically tagged and included in the annual inventory.
Key Points with this Policy Change
- No UNM Tags for Computer Devices Under $5,000: These devices will not receive UNM property tags and will not be included in the University's annual physical inventories.
- Optional Tagging: Departments wishing to obtain a UNM tag for such devices may submit a request through the Smartsheet link provided below. Please ensure all required information is completed to facilitate the issuance of a tag.
Computer Tagging Request Form - https://app.smartsheet.com/b/form/deb85c1548df440c931af33c63bf7e93
- Internal Tracking Responsibility: Departments are now responsible for tracking the acquisition, transfer, and checkout of these devices internally. This includes maintaining records of device assignments and any changes in location or custody.
- Inventory Management: Devices under $5,000 will not be included in the University's annual physical inventories, as per state statute. However, departments may choose to maintain internal records for their own tracking purposes.
Action Required:
- For Tag Requests: Submit your request via the Smartsheet link provided. Ensure all required fields are accurately completed to avoid delays.
If you have any questions or need assistance, please contact Property Accounting at unminventory@unm.edu.
Annual Inventory Schedules per Fiscal Year
Each ORG will have a two-month period to complete their annual inventory. Before the annual inventory starts, each Inventory Contact (IC) with an ORG that has assets over $5,000 or has drones of any value, will receive an email to verify the ORG numbers that they are responsible for as well as to confirm the IC and Dean/Director Contact (DDC) of that ORG is also correct. Please see the below schedule for this year’s annual inventory.
On the Start Date, the annual inventory conversation will appear in the Inventory Assistant (AppTree) listing the equipment to be verified.
The Inventory Assistant will be the environment for all inventory work; Location/Condition Code/Memo/Serial Number updates as well as Surplus, Deletions, Transfers, and Checkouts/Check-ins.
